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Mark Angelo Askew is the author of "Fimark's Family Reunion Planner Guide Workbook and Keepsake" and the founder and director of the Family Reunion Planning Group that established November as Annual Family Reunion Planning Month.

Tuesday, May 9, 2017

Reunion Planning Following Up Reminders

Family Reunion Planners!

Family reunions provide the ideal venue to build strong family ties, empower the family economically and present interesting genealogical findings and historic treasures that unify and promote family pride.

Task Reminders

This is the time for subcommittee members to complete all task associated with your summer family reunion. Take advantage of the next two weeks in May to complete assigned tasks. 

Tasks To Complete

  1. Genealogy Presentations
  2. Family History Booklet
  3. T-shirt Orders
  4. Rental Orders
  5. Crafting Party Favors
  6. Making The Family Reunion Keepsake Memory Booklet
  7. Family Reunion Games and Activity Materials
  8. Family Reunion Event Program and Rehearsals
  9. Family Reunion Poem Recital Rehearsals
  10. Establishing and documenting Keepsake Family Heirlooms

Fimark's Family Reunion Planner - Pring Edition is the ideal workbook for completing event-related task as it contains worksheets, suggestions and materials lists for the following:

  1. Genealogy and History Presentations
  2. Equipment Rental List - See Budget List
  3. Reunion Games and Materials List
  4. Family Heirloom Documentation
  5. Event Music Playlist
  6. Reunion Hotel Reservation List
  7. Family Reunion Luncheon or Dinner Program

Fimark's Family Reunion Planner - Print Edition is not only an event planning book but also a keepsake family reunion heirloom that can be passed on to the next reunion planner and from generation to generation.

Motivating Follow-Up Tips 

Some planners schedule follow-up meetings over lunch or dinner or before a special event or family gathering. 

Many planners keep a special calendar of family events such as anniversaries, graduations, parties, school plays, concerts and shows that family members are involved in so they will have something of mutual interest to spark the follow-up conversation. After asking how everyone in the household is doing focus the conversation on how well the family reunion event is coming. Praise specific committee members who are making good progress with tasks.

Close the follow-up by expressing appreciation for their important contribution to the event. Let them know that thanks to them things will go smoothly and that you can relax knowing they have the task at hand. 

If time is a factor simply make a few phone calls. If one on one conversation with each committee member just isn't practical, send text messages or email messages that capture the sentiment of the suggestions given above.  

Email Follow-Up

If using email to follow-up, attach the committee task worksheet and ask them to reply with an update on how the task is coming along. You will find the subcommittee departmental task worksheets in Fimark's award winning Family Reunion Planner Workbook, Guide, and Keepsake, available at

If there is no reply within a reasonable amount of time follow-up with a phone call to confirm the email was received. Ask about the progress they are making with assigned tasks and tactfully offer some helpful suggestions that may help the assignee to complete the task. 

Timing Is Everything

Lunchtime is a great time to start sending those follow-up emails out. You're likely to get several immediate responses shortly after lunch hour. Commend those who respond and boast about those who completed their tasks in a timely manner. Take the time to find out how, and pass it on to the rest of the team. Show confidence that all tasks will be completed soon and keep everyone inspired and excited about the upcoming event.

Happy family reunion planning!

For more information about organizing, managing, and follow-thru using Fimark's Family Reunion Planner get the PDF format ebook.  

For printable templates get Fimark's Family Reunion Planning Social web app at... 

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