Friday, February 10, 2012

How To Organize And Manage Your Reunion

Wanting to throw a successful family reunion is one thing. Planning, organizing and successfully managing the event is another. Yet thousands of our readers and web application users have done just that with a little help. The question is how did they do it? Here's 6 ways to plan organize and manage a great reunion event.

1. Delegate ASAP
Form a reunion committee comprised of at least one additional member per 20 attendees. Get volunteers to commit asap. Delegate all tasks. Your task is to follow up with the progress of each task delegated and keep everyone from getting in the other persons way.

2. Get The Word Out
You've heard it said "if you build it they will come?" That may be true when it comes to planning a special event. But if no one tells them you built it you won't get much company. That said, it's important to get the word out as early as possible.

3. Advance Communication
Often good communication in well in advance is all that's needed to rally support. At the very least give them an idea when the event would take place, how they can help and when the next meeting will be. Details can follow later. Now they can schedule time off or adjust their vacation plans to include the reunion. That said, I recommended that the reunion be planned at least 7 months ahead of time.

4. Mark Good Use Of Worksheets
To keep reunion meetings from getting bogged down with too much information and little time to follow up with delegated tasks make use of reunion committee worksheets, review action item and followup promptly.

For example, if there is a need to schedule a tour of a hotel site, order catering and have a professional on location photo shoot one needs to know when to make calls, who to contact and when to follow up with that person. To avoid forgetting important tasks all that's needed is a timeline checklist and worksheet.

5. Great Reunion Planning Tools
We recommend making good use of reunion planning tools that include a timeline checklist with preparation reminders, attendee database, scheduling worksheets, committees assignment sheets, reunion needs lists, meal planner checklists, a music checklist, supplies list, invitations, flyers, itinerary template, dinner program template, announcement submitter, budget and cost estimator as well as other essentials for time and cost effective family reunion planning.

6. One such planner is called Fimark's Family Reunion Planner 3.0. Check out the free evaluation version at...
http://family-reunion-planner.fimark.net/step1.html


Happy Family Reunion Planning!